How to Set up Mail on Mac

These days, we all use email in almost every aspect of our personal or work lives. It has become such an invaluable tool in the digital era that allows us to communicate and stay connected with others, no matter the distance. The fact that you can send a message to someone half way across the world and get a response in seconds is incredible. And considering how integral it is to our everyday lives, it is always crucial that your email service is constantly in sync with any device you own, be it Mac or mobile.

The benefit of owning a Mac is that these devices often come pre-installed with a Mail app that does well to help you set up and personalise your email experience to suit your needs. You simply need to make sure that you are either wirelessly connected to a WiFi network or if through a wired connection plugged into the network router or hub.As such, it is best recommended that you utilize a usb c hdmi hub or usb c multi hub. These accessories will guarantee a secure and stable network connection and also high speed data transfer. Moreover, they will also expand your Mac’s connectivity ports allowing you to connect and charge a wider range of external devices at the same time. If you don’t own one, then we suggest purchasing one from a reliable brand like Lention, for instance.

Moreover, if you are someone who is constantly sitting on your workstation and handles multiple tasks on your Mac, then for the sake of comfort we suggest acquiring a laptop angle stand as well. These accessories are very popular, as you can securely keep your Mac stable on any desk or workstation. This is important as it helps avoid any accidental drops, slippage or breakage. Plus, they also offer adjustable angles and height to accommodate any form of work or play. This in turn helps avoid any back problems that may arise from slouching down at your laptop for long periods of time.

Once you are ready, simply open the Mail app that is located on your Mac dock. However, you can always opt to use a different email application from your email provider eg. Gmail, for instance. Moreover, you can opt to simply use your web browser and access your email directly instead. So, it’s really a personal choice, but it is usually recommended that you learn to utilise the native Mail app. This is because it will provide a much more seamless and synced experience, especially when working on other tasks on your Mac. Moreover, it has everything any Mac user needs to send and receive emails, plus a wider array of tools and functions to keep your mail system organized. You can also add more than one email account into the application, making it convenient if you are dealing with personal and/or business accounts.

Once you open the Mail app for the first time, it will prompt you to input your email details. You simply need to follow the instruction given and input the relevant details. If you are adding a second email account, then you simply head to the menu bar. From there, click on Mail > Add Account. Once your account(s) is fully setup, there are a number of features and functionalities that you will be able to utilise that will help you organize all of your emails in one place.

  • Composing

You can now start composing emails directly from your Mail app by clicking on New Message icon. From there simply input the relevant email address and subject in their respective fields. After which, you can begin imposing your email in the text box. You can also add any files, documents or images by attaching them. Simply click on the paper clip icon and browse for the relevant file on your Mac. You can safely connect an external storage drive to your Mac using a macbook pro standing dock, if the files are not stored in your Mac’s internal drive.

These hubs are very useful, as they essentially expand the level of connectivity ports on your Mac. Thus allowing you to easily transfer data, connect and charge multiple external devices at once. This includes devices like; external storage devices, keyboards, cameras, speakers, monitors, etc. You will also be able to connect and charge mobile devices like iPhones or iPads. If you don’t already own one, then we suggest purchasing one from Lention. Once you are done, you can hit the paper airplane to send your email to the recipient.

  • Reply and Forward Emails

When it comes to replying and forwarding emails, it’s as simple as clicking on the reply button to compose your message and send it once done. You can also forward the email in the same manner by simply selecting the forward button and hitting send.

Useful Tools and Mail Functionalities

As mentioned before, by utilizing the mail app you can effectively organize and sort your emails quite efficiently. This is because of the wide number of tools that the application provides, which are very helpful, especially if you tend to receive a high amount of emails. Some of these features include;

  • Search

This functionality in your Mail app is highly intuitive and is very useful when trying to find any email that may have been lost or buried somewhere in your inbox. Simply type a search word, name, subject or even attachment name. And the results should produce the relevant email quite easily and efficiently.

  • Sending Attachments

As stated, you can easily send images and files by attaching them to your message quite easily. All you need is to click on the paper clip icon and browse your Mac for the relevant file in question. You may also create an attachment within the Mail app, such as a watermark or signature, by holding the Control button and clicking anywhere on the text box. A prompt will pop up and from there you can select Insert Drawing. This will allow you to free draw an image, signature or anything you want, then attach it before sending.

  • Folders

You can easily create folders to keep everything organized and operated, especially if you are dealing with both work and personal stuff. You may create an email folder by clicking on your Mail app, selecting Mailbox > New Mailbox. From there, simply create the folder and you can now be dragging your emails into the mailbox folder. The folder will usually be situated on the left-hand section menu.

 

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